Dop Rental B.V. considers privacy to be a great asset and therefore Dop Rental B.V. takes far-reaching measures to safeguard your privacy and protect it against any form of misuse. Dop Rental uur B.V. guarantees everyone that all data collected will be kept and processed strictly confidentially and that it will not be lent, rented or sold to third parties, nor will it be made public. This Privacy Statement has been drawn up by Dop Rental B.V. for the processing of personal data and explains how Dop Rental B.V. and its staff handle personal data, what it is used for and for what purpose. In addition to the provisions of this Privacy Statement, the provisions of the Personal Data Protection Act (WBP) are leading in our daily activities.
1. Definitions
In this Privacy Statement, the following terms are understood to mean:
1.1 Personal data: any data relating to an identified or identifiable natural person.
1.2 Processing of personal data: any action with the aim of collecting, recording, organising, storing, processing, modifying, retrieving, consulting, using, providing by transmission, dissemination or otherwise making available, combining, linking, blocking, erasing or destroying personal data.
1.3 Data subject: identified or identifiable natural person to whom personal data relates.
1.4 Consent of the data subject: any freely given, specific and informed expression of the data subject’s wishes by which he or she signifies their agreement to personal data relating to him or her being processed.
2. Processing of personal data
This regulation applies to the fully or partially automated processing of personal data as well as to the non-automated processing of personal data.
2.1 Categories of data subjects: Dop Rental B.V. only processes personal data of the following data subjects in the context of its business operations:
1. Clients;
2. Natural persons who wish to approach Dop Rental B.V. in order to enter into a legal relationship;
3. Natural persons who approach Dop Rental B.V. in any way whatsoever (for example by telephone or via the Internet).
3. Purpose of processing
Any processing of personal data by Dop Rental B.V. is aimed at providing optimal services to existing and potential clients of Dop Rental B.V. with the following objectives:
3.1. Assessing and accepting (potential) clients and entering into agreements;
3.2. Executing agreements with a client;
3.3. Analysing personal data in order to increase the client base, improve the range of products and services and better respond to the client’s personal situation when providing services;
3.4. Carrying out (targeted) marketing activities in order to establish a relationship (for example by approaching potential clients) and/or maintaining or expanding a relationship with a client;
3.5. Promoting efficient and effective business processes.
4. Grounds for pre-processing
In addition to the requirements as formulated in Article 6, personal data may only be processed on one (or more) of the following grounds:
- The data subject has given consent to the processing;
- The data processing is necessary for the performance of a contract to which the data subject is a party, or in order to take pre-contractual measures at the request of the data subject and which are necessary for concluding a contract;
- The data processing is necessary to protect a vital interest of the data subject, or the data processing is necessary for the protection of the legitimate interests of Dop Rental B.V. or of a third party to whom the data are provided, unless the interests or fundamental rights and freedoms of the data subject, in particular the right to protection of privacy, prevail. In weighing up these interests, Dop Rental B.V. in any case, taking into account the context in which the data subject has provided the data to Dop Rental B.V. and the information provided to the data subject about the intended processing.
- Retention period
Dop Rental B.V. stores personal data in a form that makes it possible to identify the data subject, for no longer than is necessary for the realization of the purposes for which they are collected or subsequently processed.
6. Information obligation
6.1 Dop Rental B.V. informs the data subject of its identity and the purposes of the processing of the data subject’s personal data, unless the data subject is already aware of this. This information obligation is fulfilled before personal data are obtained directly from the data subject.
6.2 If a data subject approaches Dop Rental B.V. via a website, Dop Rental B.V. may collect and process personal data of this data subject. Dop Rental B.V. provides information on the purposes and use of the personal data obtained via the Internet by means of a privacy statement on the website.
6.3 Dop Rental B.V. always informs the data subject of the right to object to the processing of data for this purpose in accordance with article 13 during market processing activities.
7. Security obligation of the responsible party
Dop Rental B.V. takes appropriate technical and organizational measures to protect personal data against loss or any form of unlawful processing.
8. Access and confidentiality obligation
Dop Rental B.V. only authorizes employees to access personal data if and to the extent that this is necessary for the performance of their task and fits within the framework of the activities mentioned in article 4.
9. Processing of personal data in [payment] orders.
Dop Rental B.V. may, in the context of the settlement of payment transactions or other services, pass on the personal data included in the [payment] order to the counterparty of the client who has granted the order.
10. Processing of personal data in the context of market processing.
10.1 Market processing may take place on behalf of and in the name of Dop Rental B.V. both on the basis of personal data provided by the data subject and on the basis of personal data.
10.2 Dop Rental B.V. always follows the procedure of article 13 of these regulations for market processing activities.
11. Rights of data subjects and notifications regarding recorded personal data
11.1 Request for notification regarding processing.
A data subject has the right to contact Dop Rental B.V. with the request to inform him or her whether personal data concerning him or her are being processed. The data subject can submit his or her request to Dop Rental B.V. which he or she suspects is processing his or her personal data. Dop Rental B.V. ensures that the request is handled correctly.
11.2 Determining identity.
Dop Rental B.V. will only process the request after it has been able to determine the identity of the applicant.
11.3 Term and content of notification.
Dop Rental B.V. will inform the data subject in writing within four weeks at the latest whether personal data concerning him or her are being processed. If data of the data subject are being processed, the notification will contain a complete overview of the processed personal data in an understandable form. The notification will also contain a description of the purpose or purposes of the processing, the categories of data to which the processing relates and the recipients or categories of recipients, as well as the available information about the origin of the personal data.
12. Improvement, supplementation, removal or shielding of recorded personal data
12.1 Request for improvement, supplementation, removal or shielding.
The data subject can contact Dop Rental B.V. request in writing to improve, supplement, delete or shield the data recorded about him if these are factually incorrect, incomplete or irrelevant for the purpose or purposes of the processing or are otherwise processed in violation of a statutory provision. The request contains the changes to be made. Dop Rental B.V. ensures that the request is handled correctly.
12.2 Decision period and implementation of the decision.
Dop Rental B.V. will communicate its decision to the data subject in writing within four weeks of receipt of the request for improvement, removal or shielding. Dop Rental B.V. will implement a decision to improve, supplement or shield personal data as soon as possible.
12.3 Term for removal.
Dop Rental B.V. will remove the personal data as soon as possible after a request to that effect from the data subject.
13. Objection to processing for commercial purposes
If the data subject’s data is processed for commercial purposes, the data subject can object to this at any time free of charge with Dop Rental B.V. Dop Rental B.V. ensures that, if a message is sent directly to the data subject, the data subject is always informed of the possibility of objecting. If the data subject exercises his right to object, Dop Rental B.V. will take measures to immediately end this form of processing.
14. Complaints procedure
14.1 General complaints and response period.
If a data subject believes that the statutory provisions regarding the protection of his privacy or the provisions of these Regulations are not being complied with in relation to him, he can submit a complaint to Dop Rental B.V.. Dop Rental B.V. will only process the complaint after it has established the identity of the data subject. Dop Rental B.V. will respond in writing within four weeks of receipt of the complaint.
14.2 Objection options after submitting a general complaint.
If Dop Rental B.V. has rejected a request for notification or a request for improvement, supplementation, removal or shielding, the data subject can appeal in writing to the court with the request to order Dop Rental B.V. to act in accordance with the request or to comply with the objection. The data subject must submit the appeal within a period of six weeks after receipt of the response from Dop Rental B.V. or, if Dop Rental B.V. has not responded within the set term, within six weeks after the end of that term. This does not affect the possibility for the data subject to contact the Dutch Data Protection Authority with a request to mediate or advise in his dispute with Dop Rental B.V. . The same term applies to this as for the written appeal to the court.
15. Compliance check
Compliance with the provisions of these regulations is checked by Dop Rental B.V..
16. Term
Without prejudice to any statutory provisions, these regulations are in force for an indefinite period.
